Fund accounting first
GASB-style funds, journals, appropriations, claims, and warrants — structured for local government work, not classes bolted onto a P&L.
PayfastERP
PayfastERP
Municipal finance without the legacy drag.
Modern GASB fund accounting for US towns and villages — one base platform, every module included at $0/mo, and transparent volume fees only where money moves.
Why towns switch
Built for municipal books — not a for-profit checkbook in disguise.
QuickBooks can keep a small office running until funds, appropriations, and claims get real. PayfastERP is GASB-style fund accounting with municipal AP, budget control, utilities, tax, and a citizen portal — plus a GL migration kit for chart, opening balances, and open AP/AR/utility subledgers.
Full platform included
Every module ships active at $0/mo on top of the base platform. No nickel-and-diming for clerk, fleet, FOIL, or document management.
Honest volume fees
Tax, utilities, permits, court fines, and online payments carry a 2.5% platform fee on collections — only on the modules where money moves.
Full training, on request
Every new municipality can unlock the in-app Training Suite — a how-to for every module, plus live training with our team — the moment they ask. $0. Not auto-on.
Transparent pricing
One base. Every module included.
$195.00/mo
Base platform + 14-day free trial. No per-module monthly fees.
Included modules
$0/mo
27 modules ship with the base platform.
- General Ledger
- Accounts Payable
- Accounts Receivable
- Cash Receipting
- Budget Preparation
- Debt Obligations
- Purchase Orders & Encumbrances
- Payroll
- HR / Civil Service
- Special Assessments
- Building/Code Enforcement
- Zoning & Planning
- GIS Integration
- Asset Management
- Work Orders
- Solid Waste / Carts
- Fleet Maintenance
- Cemetery Management
- Parks & Recreation
- Clerk & Meeting Minutes
- FOIL / Public Records
- Citizen Portal
- Municipal Website
- Reporting & State Compliance
- Document Management
- Backup / Restore
- Technical Support
Volume modules
2.5%
Only when money moves through these 7 modules.
- Utility Billing
- Tax Collection
- Court / Tickets / Parking
- Dog Licensing
- Marriage Licensing
- Permits & Licensing
- Online Payments
2.5% of collections on tax, utilities, permits, court, licenses, and online payments.
Module catalog
Everything your town might run.
Operational modules ship in the default package. Monthly modules are $0; volume modules are 2.5% of collections. Training Suite is $0 and unlocks when the municipality asks.
General Ledger
$0.00/moGASB fund GL — funds, chart of accounts, journals, trial balance.
MonthlyAccounts Payable
$0.00/moClaims and voucher-style AP for municipal payables.
MonthlyAccounts Receivable
$0.00/moMunicipal receivables and billing follow-up.
MonthlyCash Receipting
$0.00/moTreasurer miscellaneous cash receipts — categories, daily register, optional GL post. Separate from AR invoice applications.
MonthlyBudget Preparation
$0.00/moAppropriations and budget preparation workflows.
MonthlyDebt Obligations
$0.00/moBonds, BANs, and notes — amortization schedules, debt service payments, and GL posting for principal and interest.
MonthlyPurchase Orders & Encumbrances
$0.00/moEncumber before spend; solicit and award bids; alert when AP invoices differ from awarded bid/PO.
MonthlyUtility Billing
2.5%Utility billing strength — configurable rates, meters, and cycles. 2.5% of collections processed.
%Payroll
$0.00/moMunicipal payroll processing.
MonthlyHR / Civil Service
$0.00/moCivil service classifications, authorized positions, personnel records, and eligible lists — beyond payroll.
MonthlyTax Collection
2.5%Real property tax collection workflows. 2.5% of collections processed.
%Special Assessments
$0.00/moCapital charge rolls — assessment projects, benefited parcels, levy-year charges, and payments.
MonthlyBuilding/Code Enforcement
$0.00/moCode enforcement with local-law configurability.
MonthlyZoning & Planning
$0.00/moZoning districts plus site plan, variance, special use, rezoning, and ZBA/planning board application tracking.
MonthlyGIS Integration
$0.00/moMap pins, external GIS/layer links, Leaflet viewer, and GeoJSON export — integrates with county GIS; not a full GIS engine.
MonthlyCourt / Tickets / Parking
2.5%Municipal citations (parking, traffic, ordinance), hearings, adjudication status, and fine payments. 2.5% of collections processed.
%Dog Licensing
2.5%Municipal dog licensing. CivicPet Licensing embedded in the ERP shell. 2.5% of license fees collected.
%Marriage Licensing
2.5%Clerk marriage license applications, issuance, and vital-records audit trail. 2.5% of license fees collected.
%Asset Management
$0.00/moCapital asset tracking for municipalities.
MonthlyWork Orders
$0.00/moPublic works and facilities work orders.
MonthlySolid Waste / Carts
$0.00/moRefuse & recycling routes, service accounts, cart inventory/assignment, and service requests.
MonthlyFleet Maintenance
$0.00/moMunicipal fleet registry, registrations, service history, on-site fuel tanks, and mileage-based fuel audit flags.
MonthlyCemetery Management
$0.00/moCemetery plots, deeds, and records.
MonthlyParks & Recreation
$0.00/moRec programs with enrollments, plus field/facility booking with conflict checks.
MonthlyClerk & Meeting Minutes
$0.00/moAgendas, minutes, and public meeting notice patterns.
MonthlyFOIL / Public Records
$0.00/moFOIL and public-records request intake, deadlines, status tracking, and response logs.
MonthlyPermits & Licensing
2.5%Local permits and licensing with configurable fee types. 2.5% of permit/license fees collected.
%Online Payments
2.5%2.5% of payment volume (resident-facing label configurable).
%Citizen Portal
$0.00/moResident-facing portal for payments, permits, and requests.
MonthlyMunicipal Website
$0.00/moStaff-managed public municipal website — pages, officials, notices, and branding. Replaces WordPress for town sites.
MonthlyReporting & State Compliance
$0.00/moState compliance / annual financial export packages by fund.
MonthlyDocument Management
$0.00/moRetention schedules, municipal document register, file attachments, and disposition tracking.
MonthlyBackup / Restore
$0.00/moFull municipality snapshot packages (complete scoped dump each run). Production restores are performed by PayfastERP support at the SaaS level.
MonthlyTechnical Support
$0.00/moSMS-gated remote support: authorized staff receive a code before PayfastERP can Act as your municipality.
MonthlyFourteen days. Real municipal software.
Create your municipality, enable the modules you need, and see if PayfastERP belongs in your town hall.